The Resources Committee

Purpose of Committee

The committee would be established to review and agree the school’s proposals for the budget, review the school fund account and review and keep track of expenditure.

The committee would be concerned with the use of premises, grounds and extended school facilities which may include making caretaking, cleaning, decorating and maintenance. It may monitor efficient use of utilities such as water, electricity or gas and maintain an overview of costs and lettings policy of premises. Health and safety may also fall within this remit.

The committee would also be concerned with overseeing all aspects of staffing in the school

Terms of reference:

In consultation with the Headteacher, to draft the first formal budget plan of the financial year
To establish and maintain an up to date 3 year financial plan
To consider a budget position statement including virement decisions at least termly and to report significant anomalies from the anticipated position to the Board of Governors
To ensure that the school operates within financial regulations
As part of the delegation of the day to day financial management of the school, the Headteacher will have full delegated powers to authorise expenditure in line with the agreed budget not in excess of £10,000 and to vire an amount of money not in excess of £10,000 between budget sub-headings;
the Resources Committee will have delegated powers to authorise expenditure of an amount of money not in excess of £20,000
All virement of funds must be reported to the full Board of Governors
To monitor expenditure of all voluntary funds kept on behalf of the Board of Governors
To annually review charges and remissions policies and expenses policies
To make decisions in respect of service agreements / service contracts
To make decisions on expenditure following recommendations from other committees
To ensure, as far as is practical, that Health and Safety issues are appropriately prioritised including the maintenance and development of the school’s premises
To make decisions on expenditure and oversee arrangements for repairs and maintenance
In consultation with the Headteacher to oversee premises-related funding bids
To oversee arrangements, including Health and Safety, for the use of school premises by outside users, subject to Board of Governors policy
To establish and keep under review a Building Development Plan
To establish and keep under review an Accessibility plan
To determine whether sufficient funds are available for pay increments as recommended by the Headteacher
In the light of the Headteacher Performance Management Committee’s recommendations, to determine whether sufficient funds are available for increments.
To draft and keep under review the staffing structure in consultation with the Headteacher and the Finance Committee
To establish a Salary Policy for all categories of staff and to be responsible for its administration and review
To oversee the appointment procedure for all staff
To establish and review a Performance Management policy for all staff
To oversee the process leading to staff reductions, if required.
To keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence
To make recommendations on personnel related expenditure to the Finance Committee
To consider any appeal against a decision on pay grading or pay awards

Disqualification –

Any relevant person employed to work at the school other than as the Headteacher, when the subject for consideration is the pay or performance review of any person employed to work at the school

These terms of reference agreed by the Board of Governors

Chair of the Committee Claire Fisher

Clerk to the Committee Hannah Sykes

Quorum (minimum of 3, committee can determine higher number)