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The Resources Committee

Purpose of Committee

 

The committee would be established to review and agree the school’s proposals for the budget, review the school fund account and review and keep track of expenditure. 

 

The committee would be concerned with the use of premises, grounds and extended school facilities which may include making caretaking, cleaning, decorating and maintenance. It may monitor efficient use of utilities such as water, electricity or gas and maintain an overview of costs and lettings policy of premises.  Health and safety may also fall within this remit.

The committee would also be concerned with overseeing all aspects of staffing in the school

 

Terms of reference:

  • In consultation with the Headteacher, to draft the first formal budget plan of the financial year
  • To establish and maintain an up to date 3 year financial plan
  • To consider a budget position statement including virement decisions at least termly and to report significant anomalies from the anticipated position to the Board of Governors
  • To ensure that the school operates within financial regulations
  • as part of the delegation of the day to day financial management of the school, the Headteacher will have full delegated powers to authorise expenditure in line with the agreed budget not in excess of £2,000 and to vire an amount of money not in excess of £2,000 between budget sub-headings;
  • the Finance Committee will have delegated powers to authorise expenditure of an amount of money not in excess of £5,000
  • All virement of funds must be reported to the full Board of Governors
  • To monitor expenditure of all voluntary funds kept on behalf of the Board of Governors
  • To annually review charges and remissions policies and expenses policies
  • To make decisions in respect of service agreements / service contracts
  • To make decisions on expenditure following recommendations from other committees
  • To ensure, as far as is practical, that Health and Safety issues are appropriately prioritised including the maintenance and development of the school’s premises
  • To make decisions on expenditure and oversee arrangements for repairs and maintenance
  • In consultation with the Headteacher to oversee premises-related funding bids
  • To oversee arrangements, including Health and Safety, for the use of school premises by outside users, subject to Board of Governors policy
  • To establish and keep under review a Building Development Plan
  • To establish and keep under review an Accessibility plan
  • To determine whether sufficient funds are available for pay increments as recommended by the Headteacher
  • In the light of the Headteacher Performance Management Committee’s recommendations, to determine whether sufficient funds are available for increments.
  • To draft and keep under review the staffing structure in consultation with the Headteacher and the Finance Committee
  • To establish a Salary Policy for all categories of staff and to be responsible for its administration and review
  • To oversee the appointment procedure for all staff
  • To establish and review a Performance Management policy for all staff
  • To oversee the process leading to staff reductions, if required.
  • To keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence
  • To make recommendations on personnel related expenditure to the Finance Committee
  • To consider any appeal against a decision on pay grading or pay awards

 

Disqualification –

Any relevant person employed to work at the school other than as the Headteacher, when the subject for consideration is the pay or performance review of any person employed to work at the school

 

These terms of reference agreed by the Board of Governors      Date:

  29 / 09/ 2015

 

 

Chair of the Committee    Nathan Evans

 

 

Clerk to the Committee    Maureen Marlow

 

 

Quorum (minimum of 3, committee can determine higher number) 3

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